Filing of Employer's Return / Notification |
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| Step 1 - Read Important Notes | ||
| 1. | Knowing the tools for preparation of IR56 Form data file | |
| Tools | Direct Keying(1)(a) | IR56 Forms Preparation Tool | IRD IR56B Software (Version 4.1 or above) |
|---|---|---|---|
| Types of IR Form | IR56B/E/F/G/M | IR56B/F | IR56B only |
| No. of form records per file | Up to 30 | Up to 2000 | More than 5000 (by post or by delivery) Up to 5000 (by e-filing) |
| Import particulars of employees/recipients from old IR56 Form data file | Data file prepared by Direct Keying | Data file prepared by (i) IR56 Forms Preparation Tool,(ii) IRD IR56B Software, or (iii) Direct Keying, or (iv) Pre-approved self-developed software(1)(b) | Not available |
| Mode of submission | ONLINE mode | ONLINE/MIXED mode | ONLINE/MIXED mode |
| Submission via eTAX account by Authorized Signer(1)(c) | Yes | For ONLINE mode | For ONLINE mode |
| The tool is available at | eTAX Services for Business | eTAX Services for Business | Not available |
| Location of draft data file | At your own computer | At your own computer | At your own computer |
| (a)(i) | If you choose Direct Keying, you will be asked to: | |
| - | input a “Self-selected Key”(the Key) each time you started to complete a new return. The Key is used to protect the data file from unauthorized access. | |
| - | designate the location (i.e. the path) in your local computer for temporary storage of the data file before submission. | |
| (ii) | You should keep proper record of the Key and designated location in your local computer. The Department has NO MEANS to reset the Key or retrieve the data file in your local computer. | |
| (b) | If you choose to import particulars of employees from the IR56 Form data file prepared by the pre-approved self-developed software, the data file must be in XML format. | |
| (c) | If you as the "Authorized Signer" wish to sign and submit the Employer's Return / Notification using "iAM Smart", your "iAM Smart" account must have digital signing function. | |
| 2. | You can directly submit the IR56 Form data files (in XML format) prepared by pre-approved self-developed software through the ER e-Filing Services. For details, please visit our web page "Submission of Employer's Return in Computerized Format". | |
